Background checks have become an essential part of decision-making for employers, landlords, and even individuals seeking peace of mind. Whether it’s for pre-employment screening, tenant verification, or personal safety, requesting a virginia background check involves understanding state-specific protocols and requirements. Here’s a concise guide to navigating the process.
Why Perform a Background Check in Virginia?
Virginia, like every other state, has a set of rules governing how background checks are conducted. These checks collect relevant public and criminal records, empowering individuals and businesses with the information they need to make informed decisions. For example, an employer could verify a candidate’s qualifications or identify any disqualifying criminal offenses. A landlord could ensure a new tenant has a clean rental history before signing a lease.
Accessing such important information in Virginia is a structured process, and this guide walks you through it.
Step-by-Step Process for Requesting a Background Check in Virginia
Below is a clear and actionable step-by-step process to request a background check in Virginia:
1. Identify the Type of Check You Need
Background checks in Virginia come in different forms, each serving a unique purpose. Some of the most common types include:
- Virginia State Police Criminal History Check: Ideal for assessing criminal records within the state.
- FBI Background Check: Offers nationwide coverage and is often required for employment in industries like healthcare or childcare.
- Virginia Child Protective Services (CPS) Check: Specifically geared toward child welfare and safety.
Identifying your specific needs will help you select the right process and save time.
2. Use the Virginia State Police for Criminal Records
The Virginia State Police is the main body responsible for providing criminal history record information. They offer two methods of obtaining this data:
- Criminal History Record Name Search (Form SP-167): This form processes name-based searches for personal or third-party requests.
- Criminal History Record Fingerprint Search (Form SP-230): This option is more accurate but requires fingerprints to be submitted.
If you are a business or landlord, ensure that your request complies with the Fair Credit Reporting Act (FCRA) to avoid potential legal issues.
3. Obtain and Fill Out the Correct Forms
To initiate your request, you’ll need to complete the required forms accurately:
- Visit the Virginia State Police website to download the relevant form (SP-167 or SP-230).
- Provide all necessary details, such as the subject’s name, date of birth, and any relevant information.
- Attach any required documents, such as fingerprints for a fingerprint-based search.
Be diligent and thorough when filling out these forms to avoid delays or errors in processing.
4. Pay the Required Fees
Submitting a background check request in Virginia involves service fees. These fees can vary depending on the type of search you select. For example:
- Name-based checks cost approximately $15.
- Fingerprint-based checks usually cost around $20.
Ensure you include the appropriate payment method with your application, such as a certified check or money order.
5. Submit Your Application
After completing the forms and attaching all necessary documents, submit your application:
- Mail the forms along with payment to the Virginia State Police department address specified on the form.
- Some background checks, such as child welfare-specific checks, may require submission to another agency, so confirm the application destination in advance.
Turnaround times can vary but typically range from a few days to a couple of weeks for processing.
6. Wait for the Background Check Results
Once your application is accepted, you’ll need to wait for the results. Depending on the type of check, you may receive:
- A hard copy in the mail
- A digital copy, if available (specific to certain organizations)
Keep your tracking details handy to monitor the status of your request.
Make Sure You Stay Compliant
If you’re performing a background check on someone other than yourself, it’s crucial to stay compliant with state and federal laws:
- Fair Credit Reporting Act (FCRA): Governs how consumer information is used for employment or rental decisions.
- Virginia State Legislation: Provides guidance on how background checks can be conducted within the state.
Always obtain informed consent from the individual before initiating any background check request.
Final Notes
Requesting a Virginia background check is a straightforward process once you understand the varying requirements and forms. Whether you’re an employer, a landlord, or someone checking personal records, following the above steps ensures you’ll access accurate and timely information while remaining compliant with the law.